During outdoor fitness sessions, it is recognised that in spite of all reasonable precautions accidents can still occur during activities. As such, the following policy and procedures are designed to:
- Provide fast, safe and effective help to all concerned;
- To supply The Company with the specific information it needs; and
- To protect:
- The individual(s) concerned;
- The fitness instructor; and
- The Company.
Instructors must recognise that the reporting of all Near Miss occurrences is also vital for the future safety of all individuals; as such information helps others to plan and prepare in order to avoid possible dangers.
Instructors must also be aware of the legal obligation to record all injuries or accidents.
Finally, instructors must recognise that in serious circumstances unofficial statements and apparently innocent comments may affect any subsequent legal proceedings, and may lead to relatives being contacted by the media rather than the police.
Every reasonable action must be taken to ensure the safety of clients, members of the public and instructors whilst carrying out classes or any other activity for The Company.
Whilst attending one of our classes/events clients are our responsibility. Accidents and injuries should be minimised by carrying out standard company procedures by ensuring that you:
- Have a lesson plan: enjoyable and flexible, but most importantly safe;
- Teach and ensure correct exercise techniques;
- Carry out regular risk assessments and act on those assessments by informing the clients or moving away from the risk;
- Ensure your own first aid training is ‘in-date’; and
- Always carry a first aid kit, water and a mobile phone.
In the event of any accident or injury the following procedures should be carried out and the Accident & Emergency Reporting Form (Appendix A) completed, signed, witnessed and returned to The Company as soon as reasonably practicable.
|In the event of an incident at another organisation/establishment, the instructor will follow instructions from an official representative of that organisation/establishment.|
|In the event of an incident that may warrant the use of any of the emergency services the instructor will ensure the following:
The instructor will also specifically designate another individual to call 911 via mobile phone or landline and include the following information:
|In the event of a death or serious/life threatening injury the following procedure will be adopted:
It is important that all accidents, injuries or dangerous occurrences are reported, by the quickest practicable means (this usually means by telephone, alternatively email).
A factual report, including any statements taken, should be forwarded to The Company using the Accident & Emergency Report Form (Appendix A) no later than 24 hours after the incident (or when you return from an event).
A supply of Accident & Emergency Report Forms should be held by instructors in the event of an accident.
An example of an Accident & Emergency Report Form is given below.
Please go to the downloads section of the website for a PDF version of the above file.